When clearly defined job descriptions and job specifications are in place, it is ensured that the right fit for the job is hired. A job description may or may not have specific purpose. CONCLUSION • While job description describes activities to be done , The job Specification list the Knowledge Skill and abilities (KSA) of individual to perform job Satisfactorily • Without proper job analysis by the human resources department, it is difficult for any organization to remain competitive and be able to attract and retain talent. 700+ job description templates. After sorting of the information, the changes that need to be made in the jobs is identified and is written on paper. Management Study Guide is a complete tutorial for management students, where students can learn the basics as well as advanced concepts related to management and its related subjects. Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Job Description is considered as an immediate product of the Job Analysis process. This is usually a statement which consists of qualification, characteristics, traits etc, for an employee to possess to perform his duties. Writing them clearly and accurately helps organization and workers cope with many challenges while onboard. Both job description and job specification are essential parts of job analysis information. Designation, place of work, scope, salary range, working hours, responsibilities, reporting authority etc. The job description includes the job title, the full time salary, what kind of person is responsible for the job vacancy and what the jobs responsibilities are, for the specific job being applied for. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc. How to write a Secretary job description. Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. Importance of Job Analysis. It also includes general health, mental health, intelligence, aptitude, memory, … Job Specification deals with the primary responsibilities that should be performed by the candidate. These job description examples show how: A job specification outlines specific traits a person needs to do the job. It helps in selecting the most appropriate candidate for a particular job. Let us now summarize the above differences as follows: The job description defines role, responsibilities and duties to be performed on a job position. Job analysis is broadly bifurcated into two components i.e. Optimized for job board approval and SEO, our 700+ job description templates boost exposure, provide inspiration and speed up hiring. Now let me show you how to write a job description like that. Job specification is a statement of the minimum levels of qualifications, skills, physical and other abilities, experience, judgment and attributes required for performing job effectively. Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. We are a ISO 9001:2015 Certified Education Provider. The job posting should also include a concise picture of the skills required for the position to attract qualified job candidates. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. List the steps in human resource planning (HRP). Job explanations help in setting up clear objectives. Job Description is a concise written statement, explaining about what are the major requirements of a particular job. Job Analysis is a primary tool to collect job-related data. Learn management concepts & skills rapidly with easy to understand, richly illustrated self-paced learning modules & downloadable powerpoint presentations. They break Steve Krug’s brilliant rule of web communication: Don’t make me think! Similarly, job analysis provides inputs for training. Job Analysis is the procedure through which you determine the duties of the positions to be staffed and the characteristics of people who should be hired for them. It gives recruiting staff a clear view what kind of candidate is required by a particular department or division to perform a specific task or job. Difference Between Economic and Non-Economic Activities, Difference Between Product and Production Concept, Difference Between Micro and Macro Economics, Difference Between Developed Countries and Developing Countries, Difference Between Management and Administration, Difference Between Qualitative and Quantitative Research, Difference Between Measurement and Evaluation, Difference Between Percentage and Percentile, Difference Between Journalism and Mass Communication, Difference Between Internationalization and Globalization, Difference Between Sale and Hire Purchase, Difference Between Complaint and Grievance, Difference Between Free Trade and Fair Trade. Job Specification: Job Specification converts the job description to qualifications that are required for, in performing the job. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. They are extremely convenient to access and download; not only are they available any size, but in various formats as well. Job Specification. Conversely, Job Specification is a statement showing what a person must possess for getting selected. The process of writing a job description requires having a clear understanding of the job’s duties and responsibilities. Job specification summarizes the personal qualities, traits, skills, and background required for getting the job done. All of this is free! Job description includes basic job-related data that is useful to advertise a specific job and attract a pool of talent. Conversely, Job Specification is a statement showing what a person must possess for getting selected. Job descriptions … The data which is obtained from the Job Analysis acts as a base for forming the Job Description. It denotes the minimum and maximum qualifications of the candidates. The job description and job specification is the first location to look when workers are not doing what we want them to. Typically, that includes the qualifications, skills and personal traits you need to be successful. Allow professionals to create perfect the perfect job description template according to necessary specifications. A job description is a list of job duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilities. A job specification is a list of a job’s “human requirements,” that is, the requisite education, skills, experience, personality, and so on. Both these together give a complete understanding about job title, position, location, qualification, skills, duties, responsibilities, skills etc. It helps in attracting, targeting, recruiting and selecting the right candidate for the right job. The analysis produces information on job requirements this information is then used for developing job descriptions and job specifications (i.e. They don’t tell the applicants of the location of the job, so applicants don’t know how far to travel and what travel costs might be acquired. In other words, it is a statement of the minimum acceptable qualifications that an … The job description is a written statement that describes the activities and responsibilities of the job as well as its important features, such as working conditions and safety hazards. Job Description is the outcome of Job Analysis while Job specification is the result of Job Description. Your job description is the first touchpoint between your company and your new hire. Job analysis is a critical part of recruiting a person for a particular role. It may be in a separate document or the same document as the job description. Job Specification states the minimum qualifications required for performing a particular job. Job description is all about collecting and recording basic job-related data that includes job title, job location, job summary, job duties, reporting information, working conditions, tools, machines and equipments to be used and hazards and risks involved in it. Job description is a written statement of all the duties and responsibilities to be performed on a particular job and job specification is a written statement of the personal qualities an individual should possess to perform a particular job. Job description and job specification both hold their importance in human resource management. It also clarifies who will report to whom. A job description is an important tool for arranging work into positions in an organization. Ready to hire? With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. It expresses what a prospective employee must do when he will get the placement. Continue… However, most job descriptions will contain at least three parts: the job title, a job identification section and a job duties section. Whereas, job specification is a particular set of skills or attributes … Rich in the right kind of content, they also lead to more qualified applicants. It clarifies what employees are supposed to do if selected for that particular job opening. They help to clarify work functions and reporting relationships, helping employees understand their jobs. Job Specification vs Job Description. In conclusion, job analysis / job descriptions, as a management tool, can greatly simplify an organization's human resource management. As a premium member, you get access to view complete course content online and download powerpoint presentations for more than 200 courses in management and skills area. On the other hand, Job Specification contains educational qualifications, … Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Avoid creative job titles like “Sales Ninja.” Why? These data sets help in determining the necessity, worth and scope of a specific job. The form will also contain the salary details, benefits, as well as other necessary information that associates the job position to be filled in. It includes information such as job title, job location, reporting to and of employees, job summary, nature and objectives of a job, tasks and duties to be performed, working conditions, machines, tools and equipments to be used by a prospective worker and hazards involved in it. A job description is like a list of expectations from the side of a company towards the candidate. All the above job description and person specifications are brief and don’t not provide any form of contact details e.g. ORDER A CUSTOM-WRITTEN, PLAGIARISM-FREE PAPER HERE Time and again, baristas are viewed as the face of this organization because of the prominent role in everyday’s operations. It expresses what an applicant must possess for getting selected. Educational qualifications, experience, skills, knowledge, age, abilities, work orientation factors, etc. The statement which explains the minimum eligibility requirements, for performing a particular job is known as Job Specification. The process results in collecting and recording two data sets including job description and job specification. It is a list of job duties, responsibilities,reporting, relationships, working conditions and supervisory responsibilities - one product of the job analysis ---Gary DesslerJob description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. In plain English, it is where the nature of the job is described. Your email address will not be published. The job description is a summary of what an employee will do after getting selected. The job description is a summary of what an employee will do after getting selected. It is necessary to define them accurately in order to fit the right person at the right place and at the right time. Any job vacancy can not be filled until and unless HR manager has these two sets of data. You can copy, adjust, and use this job description template right off. 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